CAREERS

Join our team at Big Brothers Big Sisters

GROW YOUR CAREER AT BIG BROTHERS BIG SISTERS

We’re always looking for talented, dedicated people who believe in the power of mentoring to change the life of a child for the better, forever. We are committed to a diverse workforce with representation from every walk of life. We recognize how our organization is greatly enhanced when we unite people of diverse backgrounds, experiences, and perspectives.

TO APPLY

Please send resume, cover letters and other required application materials as stated in the job description to [email protected]. No phone calls, please. Qualified applicants will be contacted shortly.

OPEN POSITIONS

DEPARTMENT: Traditional Program

REPORTS TO: Associate Director of Traditional Programs

FLSA STATUS: Full-Time, Hourly, Non-Exempt, may include weekends

Our Mission: Our Mission is to help children reach their potential through professionally supported, one to one mentoring relationships that have measurable impact.  Our Vision is successful mentoring relationships for all children who need and want them contributing to brighter futures, better schools, and stronger communities.

Job Summary:The Match Support Specialist is responsible for providing match support to ensure child safety, positive impacts for youth, constructive and satisfying relationships between children and volunteers, and a strong sense of affiliation with BBBS on the part of volunteers. This position will produce positive outcomes in the following areas: match closure rate, match retention rate, average match length, volunteer rematch rate, and customer satisfaction. 

JOB RESPONSIBILITIES

Continually assess the match relationship focusing on: child safety, match relationship development, positive youth development and volunteer satisfaction. Real and/or potential problems and barriers are identified, addressed and resolved as early as possible. Match support is provided on a frequency according to BBBS Standards, at a minimum.

Complete 80 to 100 calls and case notes on a monthly basis that to comply with a match support contact metric.

Meet or exceed minimum goal of 98% done on monthly match support contact report. 

Conduct all scheduled match surveys in a timely manner and achieve minimum goal of 80%.

Effectively utilizes COS, YOS and SOR surveys, to assess match impact on youth development.

Conducts match introductions to set the tone of a successful match with the highest level of customer service.

Assess and provide for individual coaching needs, information and support needs for each match participant to assure a positive youth development experience for the child, and successful and satisfying experience for the volunteer.

Ensure high-level expertise in applying child safety and risk management knowledge, policies and procedures throughout all aspects of job function.

Develop strategic interventions to identify and strengthen match relationships that require extra support to continue to grow.

Promote and help drive attendance to monthly match activities via phone or email to support ongoing volunteer engagement initiatives.  

Conduct exit interview by phone with all parties at match closure.  Assess reasons for match closure and re-match potential.  When match terminates prematurely or unexpectedly refer exit interview to supervisor for third party assessment.    

Share with development and/or marketing staff potential partnership relationships as discovered through volunteers’ and parents’ employers and affiliations.  

Identify matches or individuals that are best suited and/ or required for fund development, grant, marketing and other opportunities. 

Assessment and relationship development experience with child and adult populations; understanding of child development and family dynamics.

Effectively forms and sustains appropriate child, adult. volunteer-based relationships based on positive youth development and volunteer satisfaction

Effectively uses active and attentive listening to confirm understanding; coach others through the use of reflective questioning; personalize communication content and delivery to fit different perspectives, backgrounds or styles of audience; document information about matches clearly and concisely in order to keep records accurate and up to date.

Solid conflict resolution skills (internal and external conflicts)

Prepared for different seasonal goals and projects.

Informs matches of upcoming events and signs them up.

Attend at least three signature match events on a weekend day, a year, in order to interact with matches in person.

Attend/complete appropriate meetings and trainings as directed by supervisor

Consult with supervisor or other program lead staff as appropriate.

Performs other duties as assigned by supervisor.

 

Job Qualifications

Bachelor’s Degree required

Must be fluent in Spanish; both written and oral.

Experience with at-risk/high-risk youth is (volunteer and/or paid) preferred

Proficiency in Microsoft Office; including Word, Outlook, and Excel.

Access to a reliable automobile; valid driver’s license; and automobile insurance

Able to work independently exercising good judgment, decision making and problem solving skills

Excellent oral and written communication skills reflecting solid customer service both in-person and telephone.

Able to succeed in a fast-paced environment

Able to work with confidential information

Able to relate well in multicultural environments

Able to effectively collaborate with peers

Able to use time effectively and able to focus on details

Able to maintain boundaries with clients.

 

Required Skills and Abilities

Customer Focus

Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and service; talks and acts with customers in mind; establishes and maintains effective relationship with customers and gains their trust and respect; ensures customers feel they have been listened to; establishes credibility quickly.

 

Interpersonal Savvy

Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.

 

Organizational Ability

Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.

 

Results/Outcome Oriented

Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-lined oriented; pushes self for results; sets clear objectives and measures, monitors process and progress; brings forward innovative practices and suggestions for improvements.

 

Promotes Vision and Mission

Effectively promotes the agency mission and vision, internally, as well as with the broader community.

 

Work Environment

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Routine office environment.

Frequent independent travel

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization. Your employment with BBBSIE will be “at will,” meaning that either you or BBBSIE may end your employment at any time and for any reason, with or without cause.

 

DEPARTMENT:Site-Based Programs (High School Bigs)

REPORTS TO: Site-Based Program Manager

FLSA STATUS: Non-Exempt, Full-Time, Hourly

Our Mission: Our Mission is to help children reach their potential through professionally supported, one to one mentoring relationships that have measurable impact.  Our Vision is successful mentoring relationships for all children who need and want them contributing to brighter futures, better schools, and stronger communities.

Job Summary: The Site Based Specialist is responsible for facilitating sessions, conducting match support and providing overall support of site based matches to ensure child safety and long-term caring relationships between matches while focusing on positive outcomes for youth.  

 

JOB RESPONSIBILITIES

Facilitate and supervise site sessions, ensuring positive match development and safety of both mentors and mentees.

Work with the Site Based Program Manager to build positive relationships with school partners to attract and retain qualified mentors and mentees.

Work effectively with partner schools to schedule and plan weekly sessions and meetings when appropriate.

Responsible for the cultivation, stewardship and ultimate retention of assigned school partners, mentors, and mentees.

Provide a high level of professionalism in presentation and communication when conducting all program related operations with school partners and program liaisons.

Support with any enrollment functions through recruitments, interviews, and assessments of any potential mentors and mentees.

Provide timely and comprehensive written assessments and recommendations for participation in the program.

Conduct volunteer orientations and training.

Identify suitable potential matches and provide ongoing support to achieve length of match, closure and outcome evaluation goals.

Conduct bi-monthly and quarterly match support contacts that are accomplished through in-person, email or telephone contact.

Maintain accurate file documentation for each match according to BBBSA standards and agency policies.

Ensure high-level expertise in applying child safety and risk management knowledge, policies and procedures throughout all aspects of job function.

Effectively use active and attentive listening to confirm understanding; coach matches through the use of reflective questioning; personalize communication content and delivery to fit different perspectives, backgrounds or styles of audience; document information about matches clearly and concisely in order to keep records accurate and up to date.

Contribute to the development of site curriculum.

Provide accurate and timely program statistics.

Effectively communicate with marketing and/or grants teams on press worthy activities, volunteer highlights and program successes to enhance visibility of the program and within the community.

Complete appropriate trainings as directed by supervisor and attend agency staff and departmental meetings.

Performs other duties as assigned by supervisor.

 

Job Qualifications

Bachelor’s Degree required

Experience with at-risk/high-risk youth (volunteer and/or paid) preferred

Familiar with Windows XP software applications

High level of customer service with significant experience working with external stakeholders/clients (specifically schools with the ability to build strong relationships for greater agency initiatives of stewardship)

Excellent oral and written communication skills reflecting solid customer service both in-person and via the telephone

Excellent public speaking skills with ability to engage a variety of audiences (including both high school volunteers and elementary aged youth).

Excellent organizational and time-management skills with strong attention to detail.

Ability to multi-task and work independently in fast paced environment with heavy workload while exercising good judgment, decision making and problem solving skills.

Maintains confidentiality throughout daily operations.

Must have access to a reliable automobile, valid driver’s license and automobile insurance.

 

Required Skills and Abilities

Customer Focus

Is dedicated to meeting the expectations and requirements of internal and external customers; gets first- hand customer information and uses it for improvements in products and service; talks and acts with customers in mind; establishes and maintains effective relationship with customers and gains their trust and respect; ensures customers feel they have been listened to; establishes credibility quickly.

 

Interpersonal Savvy

Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.

 

Active Listening

Is actively able to process information, listen to understand, and listen to learn; to listen and meet the needs of internal and external customers; handles and utilizes feedback effectively; listens with depth and thoughtfulness.

 

Foster Teamwork and Collaboration

Is successful in working with a team; fosters teamwork and participating in group activities; collaborating with others effectively and efficiently; establishes and maintains teamwork building activities; builds trust, respect, and rapport with the team; is an active player in Agency culture.

 

Conflict Resolution Skills (Internal & External)

Manage and resolves conflict in a healthy positive way; mediates conflicts with nonverbal communication skills, professionalism, focusing on the bigger picture and prioritizing and strengthening relationships; being respectful of others and their viewpoints; encouraging others to share their issues, clarify, restate, and validate any concerns and strategically resolve them.

 

Organizational Ability

Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.

 

Results/Outcome Oriented

Can be counted on to meet goals successfully; is constantly and consistently one of the top performers; steadfastly pushes self and others for results; sets clear objectives and measures process and progress

 

Promotes Vision and Mission

Creates and communicates a compelling and inspired vision or sense of core purpose; sees beyond today; sees possibilities; is optimistic; creates mileposts and symbols to rally behind the vision; makes the vision shareable by everyone; can inspire and motivate entire units or organizations

 

 

Work Environment

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Routine office environment.

Frequent independent travel

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization. Your employment with BBBSIE will be “at will,” meaning that either you or BBBSIE may end your employment at any time and for any reason, with or without cause.